Add Users and Assign Roles

🔹 Step 4: Add Users and Assign Roles in DSpace

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🧭 Step 4.1: Assign Roles to Users

Navigate to: Communities & Collections → Faculty of Science → Computer Science → Final Year Projects 2024

1. On the right side, click the Edit button (pencil icon) [4] for the Final Year Projects 2024 collection.

2. Click on Assign Roles

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👤 Submitter (e.g., student123@uni.edu)

1. In the Submitters section, click Create [6]

1. Click on the generated group (e.g., COLLECTION_..._SUBMIT) [7]

1. Click Add E-Person[5]

2. Search for the email (e.g., student123@uni.edu)

3. If not found, go back and add the E-Person first (Step 4.1)

4. Select the user → Click Add [8]

1. Click Save Changes

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👤 Reviewer (e.g., prof.reviewer@uni.edu)

1. Switch to the Workflow tab
2. Under the Review Step, click Create
3. Click the group (e.g., COLLECTION_..._REVIEW)
4. Click Add E-Person
5. Search for prof.reviewer@uni.edu → Select → Add → Save

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👤 Editor (e.g., editor.cs@uni.edu)

1. Go back to Assign Roles
2. Under the Curators section, click Create
3. Click the group (e.g., COLLECTION_..._CURATE)
4. Click Add E-Person
5. Search for editor.cs@uni.edu → Select → Add → Save

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👤 Final Editor (e.g., finaleditors.cs@uni.edu)

You can treat Final Editors as an extended curator group or create a new custom group for post-review metadata editing:

Option A – Add to Curators:

• Add finaleditors.cs@uni.edu to the Curators group (same as above)

Option B – Create a custom group:

1. Go to Access Control → Groups
2. Click Create Group → Name it FinalEditors_2024
3. Add finaleditors.cs@uni.edu as a member
4. Assign this group specific permissions (if needed) via Authorization → Resource Policies

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