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DSpace 8 Workflow

Submitter

Step 1: Log in Securely

Start by visiting your institution’s DSpace site. Instead of a regular username and password, you’ll log in using your EduID or Shibboleth account — that’s your university email or ID. Once you're in, you're ready to go!

Step 2: Start a New Submission

  1. Look at the top-right corner and click your name.
  2. Select MyDSpace from the dropdown.
  3. On the next page, click the ➕ plus icon or "Start a New Submission".
  4. Choose the correct collection to submit to — for example:

Faculty of Science > Computer Science > Final Year Projects 2024

This tells the system where your paper belongs.

Step 3: Add Your Research Details

Now it’s time to enter your paper’s info .

What you’ll definitely fill in:

  • Title: AI-Based Traffic Management System
  • Author(s): John Doe
  • Date: 2025-04-25
  • Abstract: A smart traffic solution using computer vision and machine learning.
  • Language: English

image

Optional but helpful info (add these if you can):

  • Publisher: e.g., Department of Computer Science
  • Citation: If published elsewhere
  • Report No.: If it’s part of a series
  • Identifiers: Like a DOI or ISBN
  • Type: Thesis? Project? Choose from the list
  • Sponsors: Who funded or supported your work
  • Description: Anything extra you'd like to add

Step 4: Upload Your File

Now upload your actual research paper (PDF or Word doc). You can add multiple files if needed — like supporting images, datasets, or presentations.

Step 5: Review the License

You'll be shown a deposit license — this basically says DSpace is allowed to keep and share your work (but you still own the copyright).

Take a quick read and click Agree to continue.

Step 6: Finalize Your Submission

You're almost there! Let’s go over the three buttons you'll see:

Button What It Means
Save for Later Pauses your submission so you can finish it later (you’ll find it in MyDSpace).
Save Moves to the next step and keeps what you’ve entered so far.
Deposit This officially sends your paper for review. Click it when you're done!

Once you click Deposit, your paper goes into the review process.

Step 7: What Happens Next?

Your paper now enters the workflow process, where it’ll pass through three roles:

  1. Reviewer: Makes sure the submission follows standards, checks for plagiarism, and quality.
  2. Editor: Might clean up the metadata or give feedback.
  3. Final Editor: Gives the final approval and publishes your paper in the repository.

You can keep track of where your paper is anytime by visiting MyDSpace → Workflow Tasks.