Skip to content

What is Indico

Indico is an open-source event and conference management platform developed by CERN. It is designed to help academic, research, and educational institutions manage:

  • Conferences
  • Workshops
  • Seminars
  • Lectures
  • Committee meetings

Indico handles everything from event creation and abstract submission to registration, scheduling, payment processing, and certification — all from a single web-based interface.

It is ideal for institutions looking for a centralized system to streamline and professionalize event workflows.

Indico Conference Module – Description & Key Features

What is a Conference in Indico?

In Indico, a Conference is a complex, multi-day event composed of sessions, talks (contributions), and breaks, with tools for managing:

  • Abstract submissions
  • Speaker assignments
  • Participant registration
  • Timetables
  • Materials (slides, papers, videos)
  • Certificates
  • Payments

It is the most powerful and feature-rich event type in Indico and is ideal for:

  • Academic conferences
  • Research symposia
  • National or regional gatherings
  • Scientific paper submission and review

Unlike Lectures or Meetings, a Conference supports multiple parallel tracks, abstract reviewing, registration forms, and public promotion.

Key Features of Indico Conferences

  • Timetable Builder - Drag-and-drop interface for building multi-day schedules
  • Abstract Management - Submission portal with reviewer roles and decision workflow
  • Contributions - Add talks or papers with speaker names, slides, video, and session info
  • Registration Forms - Custom forms to collect participant details, preferences, and payments
  • Tracks & Sessions - Organize talks into thematic tracks and session blocks
  • Material Upload - Upload slides, documents, and videos for each session/talk
  • Payment Integration - Optional Stripe, PayPal, or offline payment setup for paid registrations
  • Role-Based Access - Assign Managers, Coordinators, Speakers, Reviewers, and Viewers
  • Email Notifications - Send updates, reminders, or acceptance/rejection emails
  • Certificates (Plugin) - Auto-generate participation or speaker certificates
  • Custom Badges (Plugin) - Create downloadable/printable event badges
  • Cloning - Copy previous events to save time and structure
  • Reports & Exporting - Download Excel/CSV lists for abstracts, registrations, and participants