Assign Organizers & Permissions.

Purpose: To divide responsibilities within a conference, roles like abstract reviewer, editor, registration manager, or survey manager must be assigned under each specific module within the event.

Important Note: If you're working on a brand-new Indico instance or a fresh conference, the list of users will be empty at first. Users must create their Indico accounts (via Shibboleth or manual registration) before you can assign them any permissions.

Step-by-Step: Assigning Permissions to Users

1. Ask other organizers or reviewers to first create an account:

   • Either by:

     • Shibboleth login (institution login via EduID)
     • Manual account registration

   • Once they log in at least once, their account will exist in the system.

2. Go to the homepage → Select the category [1](e.g., University of Peradeniya [1.1])

2.1 Click on your conference (e.g., National Research Conference 2025 [2]).

2.2 Click the pencil icon [3] (top-right) to open the Management Area.

2.3 In the left sidebar, click Protection [4].

3. Click Add → choose User

4. Type the name or email of the newly registered user

• You will now be able to find and add them

5. Click the pencil icon next to the user’s name to assign specific roles/permissions:

• Manage Abstracts
• Registration
• Surveys
• Contributions
• etc.

6. ClickSave

Repeat this process for any of the following roles as needed:

Role	Responsibility	Example
Abstracts	Manage abstract reviewing workflows	Assign Prof. Ananda as abstract reviewer
Contributions	Manage conference sessions and speaker contributions	Assign Dr. Madushani
Editing Manager	Oversee content editing	Assign Mr. Kanishka
Paper Manager	Manage paper uploads and review	Assign Dr. Senevirathne
Registration	Handle participant registrations	Assign Ms. Priya
Submission	Configure submission settings	Assign Mr. Gamage
Surveys	Create and manage event feedback forms	Assign Ms. Dilani

---