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View and Download Participants List and Monitor Attendance and Engagement

How to Save the Participants List in vCR

Important Note: You must save the participant list before ending the session. Once the Room is closed, the list is no longer available through the interface.

Step-by-Step Instructions

1. Start or Join the Room

  • Log in and click Start to enter your vCR Room session.

2. Open the User Settings Menu

  • On the left side of the Room, locate the “Users” panel.
  • Click the gear icon (⚙️) [1] next to the “Users” title.

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3. Save User Names (Simple List)

  • In the dropdown, click “Save User Names [2]”.

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  • A .txt file will automatically download to your Downloads folder.
  • This file includes the names of all participants currently in the session.

Open the Learning Analytics Dashboard (Detailed List)

  • Again, click the gear icon (⚙️) [1] next to “Users”.
  • Select “Learning Analytics Dashboard [2] ”.
  • A new tab or window will open with session stats.

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1. View and Download Participant Details

  • In the dashboard, you will see: image

  • Names of participants [1]

  • Duration of participation [2]
  • Activity levels (e.g., chat, talk time) [3]
  • Use the download option (usually in the top-right) to save the report in CSV format.

Email Summary (Automatic)

  • Even if you forget to save manually, the platform automatically emails a session summary with the participant list to the moderator early the next morning. Note: This is for your reference only; LEARN will not resend this.

Reminders

  • Save before the session ends.
  • Cannot access the dashboard after closing the Room.
  • Check your Downloads folder or email inbox for the reports.