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Exabis e-Portfolio Training Guide

Introduction

What is an e-Portfolio?

An e-Portfolio is a digital collection of a student's academic work, reflections, achievements, and learning progress.

In Moodle, the Exabis ePortfolio plugin allows students to:

  • Upload files and documents
  • Save web links
  • Write notes and reflections
  • Organize artefacts into categories
  • Create portfolio pages (Views)
  • Share work with teachers for feedback

This tool supports continuous learning, reflection, and competency-based education.

Figure 1: e-Portfolio Workflow Overview

1. Final Output (What Students Will Produce)

At the end of this activity, students will create a Portfolio Page (View) and share it with the teacher.

Example Portfolio View

Portfolio Title:

IT – Software Engineering Assignment

Portfolio Contents

  • Assignment PDF uploaded
  • Organized under Assignments category
  • Displayed in a Portfolio View
  • Shared with the course teacher

Figure 2: Example Portfolio Categories

Teacher View of the Portfolio

After sharing, the teacher will:

  • Open the student portfolio
  • Review the assignment
  • Add comments and feedback

Example Feedback:

Good project implementation.
Please improve documentation of the database design.

Figure 3: Teacher View of Shared Portfolio

2. Activity Scenario

Program: BSc in Information Technology Semester: Semester 01

Course:

IT – Software Engineering

Student Task

  1. Upload assignment to portfolio
  2. Create a portfolio page (View)
  3. Add the assignment artefact to the view
  4. Share the portfolio with the teacher

3. Understanding the e-Portfolio Interface

Menu Description
My CV Personal profile information
My Portfolio Artefacts Upload and manage artefacts
My Views Create portfolio pages
Shared Views Views shared with you
Shared Categories Categories shared with groups
Import / Export Backup portfolio data

Figure 4: ePortfolio Navigation Menu

4. Step 1 – Upload the Assignment Artefact

Artefacts are files stored in the portfolio.

Examples

  • Assignment reports
  • Research documents
  • Certificates
  • Presentations

Steps

  1. Go to ePortfolio → My Portfolio Artefacts

Figure 5: Accessing My Portfolio Artefacts

  1. Click Add New Artefact

  2. Enter details:

Title: IT – SE Assignment  
Category: Assignments  
Description: Software Engineering assignment report  
File: Upload PDF

Figure 6: Add New Artefact Form

  1. Click Save

5. Step 2 – Organize Artefacts into Categories

Organizing artefacts makes your portfolio clear and professional.

Example Structure

My Portfolio
 ├── Assignments
 ├── Certificates
 ├── Projects
 └── Research

Figure 7: Portfolio Category Structure

6. Step 3 – Create a Portfolio View

A Portfolio View is a page that displays selected artefacts.

Steps

  1. Go to
ePortfolio → My Views
  1. Click
Add View

Figure 8: Create Portfolio View

  1. Enter details:
Title: IT – SE Assignment  
Description: Semester 01 Software Engineering assignment
  1. Select layout (Example: One Column)

Figure 9: Portfolio Layout Selection

7. Step 4 – Build the Portfolio Page Layout

Steps

  1. Go to Content Tab

  2. Drag and drop the Artifacts Block

Figure 10: Content Tab and Blocks

  1. In popup:

  2. Select category:

Assignments
  • Select artefact:
IT – SE Assignment
  1. Click Save View

Figure 11: Adding Artefact to View

8. Step 5 – Share the Portfolio with the Teacher

Steps

  1. Open the portfolio view

  2. Click

Share

Figure 12: Share Tab in Portfolio View

  1. Enable
Internal Access
  1. Select
Access only for the following users

  1. Choose the course teacher

  2. Click Share

Sharing Options (Quick Guide)

Option Description
Internal Access Share within Moodle
Access for all All logged-in users
Selected Users Only specific users
Groups Share with a group
External Access Public link

Recommended for assignments:

Internal Access  
Access only for the following users  
Select the course teacher

⚠ Important: If not shared, the teacher cannot view the portfolio.

9. Teacher Workflow – Reviewing Student Portfolio

Steps

  1. Go to
ePortfolio → Shared Views

  1. Select the Course

  2. Select the Student Name

Figure 13: Shared Views – Student List

  1. Select the Portfolio View

Figure 14: Selecting Portfolio View

  1. Click Show

Figure 15: Viewing Portfolio

  1. Scroll to Add Comment

  2. Enter feedback:

Good project implementation.
Please improve documentation of the database design.
  1. Click Add

10. Completing the CV Section

The My CV section allows students to build a professional academic profile.

Steps

  1. Go to
ePortfolio → My CV

Figure 16: My CV Section

  1. Fill:

  2. Personal information

  3. Education
  4. Skills
  5. Experience

  6. Certificates

  7. Click Save

Tip

A complete CV helps:

  • Teachers understand student background
  • Students prepare for jobs
  • Build a professional profile

11. Complete Workflow Summary

Student Workflow

Upload Assignment Artefact
        ↓
Create Portfolio View
        ↓
Add Artefact to View
        ↓
Share Portfolio with Teacher

Teacher Workflow

Open Shared Views
        ↓
Select Course
        ↓
Open Student Portfolio
        ↓
Review Artefact
        ↓
Add Feedback